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Hvordan oprettes Outlook-påmindelser fra Excel-regneark?

Denne artikel taler om at oprette Outlook-påmindelser baseret på data i Excel-regneark.

Kreta Outlook-påmindelser fra Excel-regneark med VBA-kode


Opret Outlook-påmindelser fra Excel-regneark med VBA-kode

Hvis du vil oprette Outlook-påmindelser fra Excel, skal du gøre som følger.

1. Opret et regneark, der indeholder kolonneoverskrifterne og de tilsvarende påmindelsesfelter som vist nedenstående skærmbillede.

Bemærk: For optaget status kolonne, nummer 2 betyder, at påmindelsen vises som Optaget i din Outlook-kalender. Du kan ændre det til 1 (foreløbig), 3 (Ikke på kontoret), 4 (Arbejder andetsteds) eller 5 (Free) som du har brug for.

2. Tryk på andre + F11 nøgler til at åbne Microsoft Visual Basic til applikationer vindue.

3. i Microsoft Visual Basic til applikationer vindue, skal du klikke på indsatte > Moduler. Kopier derefter nedenunder VBA-kode til kodevinduet.

VBA-kode: Opret Outlook-påmindelser fra Excel-regneark

Sub AddAppointments()
'Update by Extendoffice 20180608
    Dim I As Long
    Dim xRg As Range
    Dim xOutApp As Object
    Dim xOutItem As Object
    Set xOutApp = CreateObject("Outlook.Application")
    Set xRg = Range("A2:G2")
    For I = 1 To xRg.Rows.Count
        Set xOutItem = xOutApp.createitem(1)
        Debug.Print xRg.Cells(I, 1).Value
        xOutItem.Subject = xRg.Cells(I, 1).Value
        xOutItem.Location = xRg.Cells(I, 2).Value
        xOutItem.Start = xRg.Cells(I, 3).Value
        xOutItem.Duration = xRg.Cells(I, 4).Value
        If Trim(xRg.Cells(I, 5).Value) = "" Then
            xOutItem.BusyStatus = 2
        Else
            xOutItem.BusyStatus = xRg.Cells(I, 5).Value
        End If
        If xRg.Cells(I, 6).Value > 0 Then
            xOutItem.ReminderSet = True
            xOutItem.ReminderMinutesBeforeStart = xRg.Cells(I, 6).Value
        Else
            xOutItem.ReminderSet = False
        End If
        xOutItem.Body = xRg.Cells(I, 7).Value
        xOutItem.Save
        Set xOutItem = Nothing
    Next
    Set xOutApp = Nothing
End Sub

Bemærk: I ovenstående kode, A2: G2 er det dataområde, som du vil oprette aftaler baseret på.

4. Tryk på F5 eller klik på knappen Kør for at køre koden. Derefter indsættes alle aftaler med specifikke felter i kalenderen i din Outlook på én gang.

Og så kan du gå til kalenderen for dine udsigter for at se resultaterne, se skærmbillede: 


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Comments (66)
Rated 5 out of 5 · 2 ratings
This comment was minimized by the moderator on the site
How can I make this module run automatically when I close Excel? That way I can input data, and only have to close the file without having to manually run the code?
This comment was minimized by the moderator on the site
Hi JAIME GARCIA,
To make the AddAppointments subroutine run automatically when you close the Excel workbook, you can apply the following VBA code. This event is triggered right before the workbook is closed. Here's how you can adjust the code to run when the workbook is closed:
1. Open the Excel workbook where you want this functionality.
2. Press Alt + F11 to open the VBA editor.
3. In the Project Explorer on the left side, find ThisWorkbook under the VBAProject for your workbook.
4. Double-click ThisWorkbook to open its code module.
5. In the code window for ThisWorkbook, insert the following code.
6. Now you need to save this workbook as Excel Macro-Enabled Workbook (click File > Save As > choose Excel Macro-Enabled Workbook from Save as Type drop-down list > click Save).

Note: In this code, be sure to replace "SheetName" with the actual name of the worksheet containing your appointment data.

Private Sub Workbook_BeforeClose(Cancel As Boolean)
    AddAppointments
End Sub

Sub AddAppointments()
    ' Updated by Extendoffice 20180608
    Dim I As Long
    Dim xRg As Range
    Dim xOutApp As Object
    Dim xOutItem As Object
    Set xOutApp = CreateObject("Outlook.Application")
    Set xRg = ThisWorkbook.Sheets("SheetName").Range("A2:G2") ' Replace "SheetName" with the actual name of your sheet
    
    For I = 1 To xRg.Rows.Count
        Set xOutItem = xOutApp.createitem(1)
        xOutItem.Subject = xRg.Cells(I, 1).Value
        xOutItem.Location = xRg.Cells(I, 2).Value
        xOutItem.Start = xRg.Cells(I, 3).Value
        xOutItem.Duration = xRg.Cells(I, 4).Value
        xOutItem.BusyStatus = IIf(Trim(xRg.Cells(I, 5).Value) = "", 2, xRg.Cells(I, 5).Value)
        xOutItem.ReminderSet = xRg.Cells(I, 6).Value > 0
        xOutItem.ReminderMinutesBeforeStart = IIf(xOutItem.ReminderSet, xRg.Cells(I, 6).Value, 0)
        xOutItem.Body = xRg.Cells(I, 7).Value
        xOutItem.Save
        Set xOutItem = Nothing
    Next I
    Set xOutApp = Nothing
End Sub
This comment was minimized by the moderator on the site
Hello:

Thank you all for this amazing forum. I hope you will forgive me if this has already been asked, but is there a way to tweak the code to create an Outlook TASK instead of an appointment?

Please advise.

David
Rated 5 out of 5
This comment was minimized by the moderator on the site
How can I revise the code to include multiple rows?
This comment was minimized by the moderator on the site
HI Miller,

In this line Set xRg = Range("A2:G2") of the code, simply change the range "A2:G2" to a range containing multiple rows, such as "A2:G10"
This comment was minimized by the moderator on the site
This is a great tool. Was wondering if there is a way to add the appointments to a shared calendar, instead of my personal outlook calendar.
This comment was minimized by the moderator on the site
HI Crystal,
the code worked find, but I made some changes in Table & run the code again, now I have 2 reminders for same event, how to remove 1st reminder from my outlook calendar.
This comment was minimized by the moderator on the site
Hi Sushant Gawali,

The code only helps you to create reminders from Excel. If a duplicate reminder is created, you will need to go to the Outlook calendar to delete it manually. Sorry for the inconvenience.
This comment was minimized by the moderator on the site
If we share the excel with other user and they run this micro-enabled filed, will they have all the invites saved?
This comment was minimized by the moderator on the site
Hi,
If you save this Excel file as an Excel Macro-Enabled Workbook and send it to someone else, the invitation will be saved in their Outlook calendar after running the VBA code.
This comment was minimized by the moderator on the site
Excellent, thanks!
Rated 5 out of 5
This comment was minimized by the moderator on the site
Hi Crystal,

Thank you for letting me know.
This comment was minimized by the moderator on the site
Thank you for posting your code, it works perfectly for me for adding to Outlook. Is there a way to add it to a Google Calendar instead?

Thanks.
This comment was minimized by the moderator on the site
Hi David Ramsay,
I can’t fix this problem. Sorry about that.
This comment was minimized by the moderator on the site
Hello,

For some reason it won’t pull all dates.
My range is A2:C14 and it seems to cherry pick dates. Any tips?
This comment was minimized by the moderator on the site
Hi Hailey,
You may need to attach a screenshot or a sample file to describe the problem you encountered more clearly.
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