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Hvordan oprettes automatisk en kære afsenders navn, når man besvarer en besked i Outlook?

Når du besvarer e-mail-besked, skal du indtaste afsenderens navn og hilsner manuelt. For at spare tid og forbedre arbejdseffektiviteten kan du overveje at oprette en kære afsenders navn og hilsner automatisk i Outlook. Denne artikel vil jeg tale om nogle nyttige metoder til at løse denne opgave i Outlook.

Opret en kære afsenders navn og hilsner automatisk, når du besvarer en besked med VBA-kode

Opret en kære afsenders navn og hilsner automatisk, når du besvarer besked med Kutools til Outlook

Opret en kære afsenders navn og hilsner automatisk, når du besvarer en besked med VBA-kode

Følgende VBA-kode kan hjælpe dig med automatisk at indsætte en kære afsenders navn og hilsner, når du besvarer en e-mail-besked, gør venligst som dette:

1. Hold nede ALT + F11 nøgler til at åbne Microsoft Visual Basic til applikationer vindue.

2. I Microsoft Visual Basic til applikationer dobbeltklik på vinduet Denne OutlookSession fra Project1 (VbaProject.OTM) rude for at åbne tilstanden og derefter kopiere og indsætte følgende kode i det tomme modul.

VBA-kode: Indsæt automatisk en kære afsenders navn og hilsner, når du svarer:

Public WithEvents GExplorer As Outlook.Explorer
Public WithEvents GMailItem As Outlook.MailItem
Private Sub Application_Startup()
    Set GExplorer = Outlook.Application.ActiveExplorer
End Sub
Private Sub GExplorer_SelectionChange()
    Dim xItem As Object
    On Error Resume Next
    Set xItem = GExplorer.Selection.Item(1)
    If xItem.Class <> olMail Then Exit Sub
    Set GMailItem = xItem
End Sub
Private Sub GMailItem_Reply(ByVal Response As Object, Cancel As Boolean)
    AutoAddGreetingToReply Response
End Sub
Private Sub GMailItem_ReplyAll(ByVal Response As Object, Cancel As Boolean)
    AutoAddGreetingToReply Response
End Sub
Sub AutoAddGreetingToReply(Item As Object)
    Dim xGreetStr As String
    Dim xReplyMail As MailItem
    Dim xSenderName As String
    Dim xRecipient As Recipient
    On Error Resume Next
    If Item.Class <> olMail Then Exit Sub
    Set xReplyMail = Item
    For Each xRecipient In xReplyMail.Recipients
        If xSenderName = "" Then
            xSenderName = xRecipient.Name
        Else
            xSenderName = xSenderName & "," & xRecipient.Name
        End If
    Next xRecipient
    Select Case Time
           Case 0.3 To 0.5
                xGreetStr = " Good morning!"
           Case 0.5 To 0.75
                xGreetStr = " Good afternoon!"
           Case Else
                xGreetStr = " Good evening!"
    End Select
    With xReplyMail
        .Display
        .HTMLBody = "<HTML><Body>Dear " & xSenderName & ",</HTML></Body>" & xGreetStr & .HTMLBody
    End With
End Sub

doc auto kære afsendernavn 1

3. Luk derefter Outlook og genstart det for at få kodeeffekten, og nu, når du svarer på en e-mail-besked, indsættes en kære afsenders navn og hilsner automatisk i kroppen, se skærmbillede:

doc auto kære afsendernavn 2

Opret en kære afsenders navn og hilsner automatisk, når du besvarer besked med Kutools til Outlook

Hvis du har Kutools til Outlook, Med Tilføj hilsen, når du svarer funktion, indsætter Outlook automatisk afsenderens navn, når du svarer.

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Efter installation Kutools til Outlook, gør venligst som dette ：

1. Klik Kutools > Indstillinger, se skærmbillede:

doc auto kære afsendernavn 3

2. I Indstillinger under dialogboksen Svar fanen, tjek Tilføj hilsen, når du svarer valgmulighed, og indtast derefter hilsnerne efter behov, se skærmbillede:

doc auto kære afsendernavn 4

3. Klik derefter på OK for at afslutte denne indstilling, fra nu af, når du besvarer en besked, oprettes hilsnerne automatisk foran meddelelsens brødtekst, se skærmbillede:

doc auto kære afsendernavn 5

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Comments (12)
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vnktdj
vnktdj
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Hi skyyang,

I need the macro to insert only the first name of the person I receive the email from. Not all the names from CC, but not to remove anyone. Also, to maintain my default color scale (R: 31, G: 73, B: 125) and font size (11 pt) with an additional line after the sender name. Please help me with this. Thanks in advance
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Nicolas
Nicolas
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Bonjour,
Puis je avoir le code VBA pour insérer "Bonjour prénom," seulement ???

Merci de votre aide.
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skyyang
skyyang     Nicolas
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Hello, Nicolas
Please apply the below code:
Public WithEvents GExplorer As Outlook.Explorer
Public WithEvents GMailItem As Outlook.MailItem
Private Sub Application_Startup()
    Set GExplorer = Outlook.Application.ActiveExplorer
End Sub
Private Sub GExplorer_SelectionChange()
    Dim xItem As Object
    On Error Resume Next
    Set xItem = GExplorer.Selection.Item(1)
    If xItem.Class <> olMail Then Exit Sub
    Set GMailItem = xItem
End Sub
Private Sub GMailItem_Reply(ByVal Response As Object, Cancel As Boolean)
    AutoAddGreetingToReply Response
End Sub
Private Sub GMailItem_ReplyAll(ByVal Response As Object, Cancel As Boolean)
    AutoAddGreetingToReply Response
End Sub
Sub AutoAddGreetingToReply(Item As Object)
    Dim xReplyMail As MailItem
    Dim xSenderName As String
    Dim xRecipient As Recipient
    On Error Resume Next
    If Item.Class <> olMail Then Exit Sub
    Set xReplyMail = Item
    For Each xRecipient In xReplyMail.Recipients
        If xSenderName = "" Then
            xSenderName = xRecipient.Name
        Else
            xSenderName = xSenderName & "," & xRecipient.Name
        End If
    Next xRecipient
    With xReplyMail
        .Display
        .HTMLBody = "<HTML><Body>Dear " & xSenderName & ",</HTML></Body>" & .HTMLBody
    End With
End Sub

Please have a try, hope it can help you!
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Matt
Matt
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Hi.
What do i need to edit in the VBA code to include first name only and to omit the "(s)" after Dear?
Thanks
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skyyang
skyyang     Matt
This comment was minimized by the moderator on the site
Hello, Matt,
To solve your problem, the follwoing VBA code may do you a favor:
Public WithEvents GExplorer As Outlook.Explorer
Public WithEvents GMailItem As Outlook.MailItem
Private Sub Application_Startup()
  Set GExplorer = Outlook.Application.ActiveExplorer
End Sub
Private Sub GExplorer_SelectionChange()
  Dim xItem As Object
  On Error Resume Next
  Set xItem = GExplorer.Selection.Item(1)
  If xItem.Class <> olMail Then Exit Sub
  Set GMailItem = xItem
End Sub
Private Sub GMailItem_Reply(ByVal Response As Object, Cancel As Boolean)
  AutoAddGreetingToReply Response
End Sub
Private Sub GMailItem_ReplyAll(ByVal Response As Object, Cancel As Boolean)
  AutoAddGreetingToReply Response
End Sub
Sub AutoAddGreetingToReply(Item As Object)
  Dim xGreetStr As String
  Dim xReplyMail As MailItem
  Dim xSenderName As String
  Dim xRcpName As String
  Dim xRecipient As Recipient
  Dim xContactItem As ContactItem
  Dim xExUser As ExchangeUser
  On Error Resume Next
  If Item.Class <> olMail Then Exit Sub
  Set xReplyMail = Item
  xSenderName = ""
  xRcpName = ""
  For Each xRecipient In xReplyMail.Recipients
    Set xExUser = Nothing
    Set xContactItem = Nothing
    If xRecipient.AddressEntry.AddressEntryUserType < 6 Then
      Set xExUser = xRecipient.AddressEntry.GetExchangeUser
    Else
      Set xContactItem = xRecipient.AddressEntry.GetContact
    End If
    If Not xExUser Is Nothing Then
      If xSenderName = "" Then
        xSenderName = xExUser.FirstName
        If xSenderName = "" Then
          xSenderName = xRecipient.Name
        End If
      Else
        xSenderName = xSenderName & ", " & xExUser.FirstName
        If xExUser.FirstName = "" Then
          xSenderName = xSenderName & xRecipient.Name
        End If
      End If
    ElseIf Not xContactItem Is Nothing Then
      If xSenderName = "" Then
        xSenderName = xContactItem.FirstName
        If xSenderName = "" Then
          xSenderName = xRecipient.Name
        End If
      Else
        xSenderName = xSenderName & ", " & xContactItem.FirstName
        If xRecipient.FirstName = "" Then
          xSenderName = xSenderName & xRecipient.Name
        End If
      End If
    Else
      If xSenderName = "" Then
        xSenderName = xRecipient.Name
      Else
        xSenderName = xSenderName & ", " & xRecipient.Name
      End If
    End If
  Next xRecipient
  Select Case Time
    Case 0.3 To 0.5
      xGreetStr = " Good morning!"
    Case 0.5 To 0.75
      xGreetStr = " Good afternoon!"
    Case Else
      xGreetStr = " Good evening!"
  End Select
  With xReplyMail
    .Display
    .HTMLBody = "<HTML><Body>Dear " & xSenderName & ",</HTML></Body>" & xGreetStr & .HTMLBody
  End With
End Sub

Please have a try, hope it can help you!
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Matt
Matt     skyyang
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Hello
Thank you for the suggestions, although it does not work. I wish to include the first name only and to omit the "(s)" after Dear?
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skyyang
skyyang     Matt
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Hello, Matt,
The above code works well.
First, you must make sure the recipient address has been added into the Contact folder in your Outlook.
If the recipient isn't in the Contact folder, when you applying this code, the full nae will be displayed.
Thank you!
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Matt
Matt     skyyang
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Hello

Thank you for your reply! I will add contacts to my folder. I was wondering if there is a way to always display the first name only, even without contacts within my folder. For context, I work at a large university, and would be difficult and time-consuming to find all staff members individually.
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skyyang
skyyang     Matt
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Hello, Matt,

Sorry, if you haven't added the contact to the contact folder, the code will not get the recipient's first name.
Thank you!
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Matt
Matt
This comment was minimized by the moderator on the site
Hi.
What do i need to edit in the VBA code to include first name only and to omit the "(s)" after Dear?
Thanks
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Wesley Nelson
Wesley Nelson
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Dear Team,

If I have set up the above configuration however, if I am replying to an email that has multiply recipients in the To, the greeting is not defaulting. How do I achieve this?
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skyyang
skyyang     Wesley Nelson
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Hello, Wesley,
Yes, as you said, if there are multiple recipients in the To field, the greeting will not be inserted by default.
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